3 Reasons to Backup All Your Business Data

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Ford has a commercial set out right now detailing why “And” is better than “Or,” such as why we order “sweet AND sour chicken” but not one of either. Other versions of this pitch involve viewing “black OR white photography,” staying at a “bed OR breakfast,” or going to a “wed OR wild” fun park. Of course, no one would do any of those things in real life.

So why do some companies choose “OR” when it comes to protecting their business data? Today we’re going to debunk three common excusesreasons businesses give for not investing in robust data backup protection.

It’s Too Expensive

Price is often the deal breaker for businesses with a multitude of services, not just data backup. Anything that’s extraneous gets pushed aside as a luxury that might be nice to have one day (just not today). So instead of getting a good backup solution, a business owner might think saving a few files to a flash drive or in an email account is “good enough.”

There are a lot of problems with this kind of stopgap measure. Let’s say you’re fairly regular in your habits and every Tuesday save a few files to a backup (on a CD, a flash drive, or portable hard drive). Now let’s picture a natural disaster or system failure wipes out your records, and the only thing you have is what you saved on that backup.

Which files would be more important to have: customers “OR” suppliers? Do you need tax information for two of your employees “OR” five of them? Wouldn’t it be better to have them all?

Suddenly complete data backups aren’t too expensive to have, but too valuable to lose.

It Takes Too Much Time and/or Space

We know that time is money in any business, and adding one more job isn’t something any of us want. Chances are, your schedule is already full.

Modern backup solutions don’t have to interrupt your work day. These tools allow you to setup an automated backup routine that kicks in at a time you won’t be using your computers (say, midnight). Saving one file or 100 doesn’t matter to the computer. Also, it won’t “forget” to do it like a person.

Also, the problem with skimping on space is that many businesses may be unknowingly encouraging too many backups to be made outside of their control, as this recent Silicon Angle article explains:

Churchward [President of Backup and Recovery Systems at EMC] explained by defining the term “accidental architecture,” when application vendors will develop their own “rogue or renegade” development platforms, paradigms, etc. when not provided with an efficient enough method of executing its backup. “You end up with data silos where you have ten different ways of backing up the data. It’s distributed, there’s security issues, it’s not in a centralized pool, everything goes wrong.”

It’s much better to develop a proper data management plan that everyone adheres to, saving all your data in a smart way, than to accidentally grow five different, fragmented backup systems. That leads us to our last point.

We Don’t Know How

So far we’ve outlined why people might chose not to make data backups. The truth is that a lot of businesses probably know they need robust data backups, but don’t how to get started.

That’s OK. Your business shouldn’t spend all of it’s time and resources in data backup; after all, it’s not your company’s purpose. Your business succeeds through strategic partnerships, such as landscaping or security. Data backup is another such service you may want to entrust with a partner.

Here’s an example of why you’d want to work with an expert in the field: backups need to be tested. All of them. Otherwise you may get a backup that saved only some of the files you wanted (and remember, that’s not a good plan). If only half your backups save correctly, the time to find out is not after they’re needed. A data backup partner performs tests and if the backup isn’t good, a new one is made.

Having a local partner also means you have someone to reach out to in a crisis. If something happens, you can get an actual person in the office helping you restore your files.

We encourage you to invest in a good data backup plan that makes sense for your business. You can get started by looking at the offerings of some our industry partners like StorageCraft and VaultLogix, and you can always contact us if you have specific questions.